The Administrative Bureau, headed up by the Administrative Bureau Commander, has five components: the Detective section, the Clerical / Records section, the Communications section, the Community Relations – Crime Prevention and Education section and the General Administration section. The Chief and the Chief’s Administrative Assistant along with the Administrative Bureau are responsible for the support and business side of policing.
Conducting criminal investigations, crime analysis, investigative intelligence, dispatching 33,000 calls for service per year as well as administering the budget, the police fleet, the property room, records management, technology, administrative reporting and compliance, along with handling supplies, training and a multitude of community outreach projects are a few of the many functions of the Administrative Bureau. Learn more about these functions below.
Communications / Emergency Dispatching Center
The Whitehall Division of Police maintains a dispatching center that is staffed 24 hours a day, 7 days a week, 365 days a year with highly qualified and well trained dispatchers. As a public safety answering point (PSAP) our communications experts answer 9-1-1 calls for police, fire, and emergency medical assistance. Our dispatchers also answer regular line calls and dispatch patrol officers along with handling a multitude of other responsibilities. Our dispatch center handles approximately 33,000 calls for police service per year. You can reach our dispatch center by calling (614) 237-6333 or in the case of emergency dial 9-1-1.
When to Call 9-1-1
Call 9-1-1 when there is a:
Steps to Take During a Crime
What should you do if you see a crime occurring?
- Call 9-1-1 immediately. Remain calm.
- Be observant and make mental notes.
- Are there any weapons involved?
- What is the address?
- Any physical characteristics such as height, weight, race, beard, or scars?
- Any clothing description?
- How many people are involved?
- Are the persons involved on foot or in a vehicle?
Records / Clerical Section
The Records section is staffed by 5 records clerks, one of which is assigned to the Detective Bureau. The records clerks are responsible for the maintenance of the Division’s records and the orderly flow of paperwork that is retained by or distributed throughout the Division as well as paperwork that is required by the court’s or prosecutor’s office. The clerical section also manages the processing of permits, certain licenses and the acceptance of fees. Additionally, the clerks are responsible for assembling and submitting crime data to the State and Federal governments.
The records section personnel staff the lobby window at the police building during regular business hours (Monday through Friday from 8am-5pm) helping citizens to obtain copies of reports and assisting with issues such as the return of recovered property, the release of impounded vehicles, and general information.
Police Public Record Requests
Public records may be inspected or obtained at Division of Police headquarters during regular business hours. The Records section complies with the Ohio Public Records Act when fulfilling requests for public records. While there are many different circumstances that may prevent a request from being fulfilled, the following list identifies the most common reasons for certain records not to be released to the public:
- Pending Litigation / Trial Preparation Records
- Case is under Investigation
- Confidential Law Enforcement Records
- Uncharged Suspects
- Juvenile Information
The Whitehall Division of Police charges 5 cents per page for the copying of police and accident reports or other public records.
Crash Report Information
Common Division of Police Applications
- Notice of Temporary Vacancy
- Application for License to Conduct Business as a Billiard Room
- Application for License for Billiard Hall Employment
- Application for Alarm Permit
- Declared Vicious Dog Ordinance & Registration
- Bicycle License Application
- Solicitation Permit Application | Solicitation Permit Instructions
For information about soliciting, please call our Police Department at 614-237-6333.
Property Management Room
The Property Management Room manages the Whitehall community lost and found and recovered bicycles, in addition to managing procedures for vehicle immobilization and property retrieval following a court deposition.
For lost items or more information on these procedures, contact the Property Management Room at (614) 237-6333, ext. 1281 during the business hours of Monday through Friday, 8 a.m. to 4 p.m.